01
Site knowledge
Information sits across photo folders, inbox threads, memory, old drawings, and disconnected contractor notes.
The scanned site becomes a shared visual record with tags, routes, access notes, and linked handover context.
Asset tagging for scanned sites
Tagged 3D site records for facilities and engineering teams.
Astagio scans the site, then adds asset IDs, access notes, route constraints, safety context, and handover evidence so teams can check the work area before they travel and access important information while onsite, helping reduce downtime and time to fix.
Scanaccurate site record
IDunique asset references
Guideroutes, notes, and handover context
AT-MEP-209
Access route
Extension layer
From scan to site intelligence
A four-stage workflow for tagged site records.
The process stays direct: scan the site, tag the assets and routes that matter, build the 3D site record, and brief the people doing the work before they arrive.
01
Scan the space
Capture the building as a navigable visual record, preserving geometry, access routes, equipment context, and surrounding constraints that static photos often miss.
02Tag the features
Convert doors, risers, plant assets, safety features, roof access, control panels, valves, and service zones into structured digital tags.
03Build the 3D site record
Combine the scan, visual navigation, asset data, access notes, work instructions, and handover evidence in one record.
04Brief onsite teams
Help engineers, contractors, FM teams, and inspectors check route, asset location, access requirements, and site conditions before arrival.
Before and after Astagio
Move from scattered site knowledge to a tagged operational record.
The visual comparison shows why a scanned and tagged site can be easier to brief, revisit, and hand over than a collection of separate photos, drawings, notes, and phone calls.
BeforeScattered information
AfterTagged scanned workflow
02
Pre-visit planning
Engineers discover parking, entry, keys, permits, restricted doors, and destination details only when they arrive.
Teams review the route, asset location, access method, safety prompts, and work-area context before travelling.
03
Work-area briefing
The same instructions are repeated by phone, often with vague room names, old photos, or incomplete descriptions.
A tagged digital twin gives each person the same reference point, from entrance route to asset ID and local constraints.
04
Knowledge retention
Critical site knowledge leaves when staff, agents, suppliers, or project teams change.
Operational knowledge remains attached to the scan so future visits can start from a stronger baseline.
Impact by the numbers
Reduce wasted site time before it becomes downtime.
These benchmarks explain why site context matters. Astagio does not promise universal savings, but it gives teams a searchable record of assets, routes, constraints, and work context before they travel.
Siemens Senseye estimates that Global Fortune 500 companies lose the equivalent of about £1.0 trillion a year to unplanned downtime, using the current USD to GBP rate. Use this as context for why fast asset and access information matters.
Siemens True Cost of Downtime 2024Field-service research found that diagnosis and information search can take a large share of onsite time. A tagged site record helps teams find the asset, route, and evidence sooner.
Emerald field-service researchMcKinsey reports that digitally enabled maintenance can reduce machine downtime by up to 15% and maintenance costs by 18% to 25%. These are external benchmarks, not Astagio guarantees.
McKinsey digitally enabled reliabilityProcess Excellence Network reports that 65% of organisations using digital twin technology have reduced downtime and operating cost, showing why site records need to support operations, not just visual presentation.
Process Excellence NetworkA public connected-worker benchmark reports an 80% productivity increase with connected-worker solutions. Astagio uses this as context for structured briefings and location-based notes, not as a guaranteed result.
Connected-worker benchmark sourceThe same source states that 70% of frontline workers feel more productive with digital tools. This supports clear route notes, asset context, and task instructions before work begins.
Connected-worker benchmark sourceThe source also cites a 50% reduction in workplace errors using connected-worker solutions. This supports guided safety prompts, SOP notes, and remote-support context in a site record.
Connected-worker benchmark source Visit time savings explainer
Show how much time clearer site context can protect on each visit.
Use this as a practical planning guide, not a guaranteed saving. The estimate translates common site friction into minutes: repeated questions, manager call-outs for access, time spent finding valves or panels, and the caution buffer teams add when risk or route context is unclear.
Managed buildingRepeated contractor access, communal plant, risers, roof areas, and reactive maintenance questions.
Repeated questions time4 questions × 6 min per question24 min
Manager call-out time2 call-outs × 12 min per call-out24 min
Access and asset finding time45 min entered for finding access or assets45 min
Operational risk buffer time30 min entered as the risk buffer30 min
Per-visit total123 min
The annual estimate uses the per-visit total and the monthly visit volume entered above. This is guidance only, not a guaranteed saving.
Accessibility and pre-visit routes
Show people how to reach the right area before the site visit is made.
Astagio can turn a site scan into a practical route briefing. Visitors, contractors, inspectors, and maintenance teams can review entrances, destination areas, step-free options, restricted access points, safety notes, and asset locations before arrival.
36%onsite time spent diagnosing
Field-service research found that diagnosis and information search can take a large share of onsite time. A tagged site record helps teams find the asset, route, and evidence sooner.
Set arrival points
Mark reception, contractor entrances, loading bays, car parks, lifts, stair cores, and controlled access points.
Define destination areas
Name the assets, rooms, zones, panels, risers, roof access points, or construction phases people need to reach.
Add route intelligence
Attach notes for step-free access, doors, permits, escorts, ladders, PPE, hazards, restricted timings, or route exclusions.
Share the pre-visit briefing
Send the route or guide so teams can check movement, constraints, and arrival instructions before travel.
Preview routes before arrival
A routed twin can show how to move from reception, loading bays, car parks, lifts, stairs, roof hatches, or service entrances to the exact work area before a visit.
Explain access and accessibility needs
Tags and route notes can highlight step-free choices, narrow corridors, restricted doors, key requirements, permits, escorts, ladders, PPE points, and timing constraints.
Reduce avoidable site uncertainty
Contractors, inspectors, maintenance teams, and visitors can review hazards, route constraints, destination context, and arrival instructions before travelling.
Give every destination a visual briefing
Plant rooms, risers, panels, valves, roof areas, wards, back-of-house zones, and construction areas can be named destinations rather than vague directions.
Subject resources
Guides for practical asset tagging and site workflows.
These resources explain scan preparation, asset tag structure, route planning, construction handover, safety awareness, and team workflows in language that facilities managers, engineers, and contractors can act on.
What asset tagging means
Asset tagging gives physical features a practical digital identity, connecting the object, its location, access notes, status, and supporting context inside the 3D twin built from a site scan.
Open resourceOnsite navigation and accessibility
Route planning helps people understand how to reach the right area, which entrance or route to use, and which accessibility or access constraints should be checked first.
Open resourceConstruction and handover readiness
A tagged digital twin can preserve construction-stage evidence, explain handover routes, brief contractors, and make practical site knowledge easier to reuse.
Open resourcePreparing for a 3D scan
Good preparation identifies the priority spaces, assets, keys, permits, safety rules, sensitive areas, and routes the scan must capture clearly.
Open resourceDigital twin extension features
A digital twin can be extended with tags, clickable zones, menus, pathfinding, floor plans, pop-ups, media, forms, guided briefings, and SOP prompts.
Open resourceHealth, safety and fire awareness
A scanned digital twin can help teams identify hazards, fire-safety points, awareness zones, restricted areas, and places that need clearer pre-visit briefing.
Open resourceHow teams use the twin
Facilities teams, contractors, inspectors, project managers, and client teams can use the twin to prepare visits, find assets, and explain site constraints.
Open resourceWater filtration case study
A representative filtration-site workflow showing how valves, vessels, sample points, and access restrictions can become practical tagged context inside the twin.
Open resourceElectric company case study
A representative electrical-site workflow showing how switch rooms, panel references, routes, and permit notes can support safer pre-visit preparation.
Open resourceNeed quick answers before you brief the site?
Read FAQs Open the FAQ hub for questions about scans, tagging scope, route planning, safety-awareness notes, handover records, digital twin extensions, and contractor access.
Sectors and operational teams
Useful wherever site knowledge needs to travel before the engineer does.
Tagged 3D site records are especially useful when buildings, yards, plants, and service areas are difficult to explain over the phone. The same scan can support utilities, managed buildings, warehouses, contractors, and call-out teams who need fast, accurate site context.
Best fitSites with repeated visits, hidden assets, access constraints, safety notes, or handover knowledge that should not live only in one person’s head.Discuss a sector use case
Water and wastewater
Pumping stations, treatment works, reservoirs, valve chambers, confined access routes, and remote assets where engineers need location context before arrival.
Tag pumps, valves, panels, chambers, isolation points, access restrictions, and route notes so call-out teams know what they are walking into.Electrical and power sites
Substations, switch rooms, plant areas, risers, backup-power rooms, meter cupboards, and energy infrastructure with strict access or safety constraints.
Map assets, panel references, safe approaches, restricted zones, key-holder notes, and handover evidence inside one navigable site record.Warehousing and logistics
Large sheds, racking zones, loading bays, service yards, sprinkler rooms, mechanical areas, security routes, and hard-to-describe internal layouts.
Help maintenance teams, suppliers, contractors, and auditors find the correct bay, door, asset, route, or restricted area without relying on vague directions.Leasehold and managed buildings
Residential blocks, mixed-use sites, plant rooms, risers, roof areas, car parks, bin stores, meter rooms, fire doors, and communal service areas.
Give managing agents, contractors, fire-risk assessors, and emergency call-out engineers fast visual context for access, keys, assets, and known constraints.Contractors and call-out engineers
Reactive maintenance, planned works, inspections, remedials, compliance visits, and multi-trade work where the engineer has limited site familiarity.
Share pre-visit briefings that show the asset, the route, the access method, the constraints, and the surrounding site context before the van leaves.Industrial, manufacturing and estates
Factories, campuses, estates, workshops, schools, healthcare support areas, commercial offices, and operational buildings with many repeat visits.
Create reusable site knowledge for FM teams, project managers, inspectors, new starters, external suppliers, and health-and-safety briefings. Sectors and teams
Choose the team that needs clearer site context.
Each sector has a different reason for needing a tagged scan. Choose the team closest to your site challenge to see how Astagio can support access, asset, route, and handover briefings.
Facilities managers
- Problem
- Repeated contractor questions, unclear plant locations, and undocumented access constraints make routine work slower than it should be.
- Scanned-site solution
- Astagio scans the building and adds asset IDs, riser notes, plant-room context, access instructions, and safety prompts inside a navigable 3D site record.
- Practical outcome
- FM teams can brief engineers, suppliers, auditors, and new starters with the same reliable site view before the visit begins.
Contractors
- Problem
- Call-out teams often arrive without enough context about the asset, the right entrance, key-holder process, or local restrictions.
- Scanned-site solution
- Tagged scans show the route, destination asset, nearby isolation points, access notes, and photos or documents linked to the work area.
- Practical outcome
- Contractors can plan tools, parking, permits, escorts, and work sequence with fewer blind visits and fewer repeated explanations.
Surveyors
- Problem
- Survey teams lose time rebuilding spatial context from legacy drawings, photo folders, and incomplete handover notes.
- Scanned-site solution
- The scanned record provides a visual site baseline with tagged rooms, measurement context, asset references, access issues, and evidence points.
- Practical outcome
- Surveyors can scope follow-up visits, compare conditions, and share findings using a clearer reference point for the whole project team.
Property owners
- Problem
- Owners and managing agents can struggle to explain hidden service areas, communal routes, roof access, and recurring maintenance issues remotely.
- Scanned-site solution
- A tagged site record turns the building into an accessible visual briefing, with key assets, known constraints, and contractor routes recorded in one place.
- Practical outcome
- Owners keep practical site knowledge available when staff, agents, suppliers, or emergency contractors change.
Healthcare estates
- Problem
- Clinical and support estates include controlled routes, critical plant, restricted rooms, and safety-sensitive maintenance windows.
- Scanned-site solution
- Astagio can tag critical services, access controls, support areas, hazards, contractor routes, and briefing notes inside a secure operational twin.
- Practical outcome
- Estates teams can prepare work packages and brief approved suppliers without relying only on memory or static markups.
Schools and campuses
- Problem
- Education sites need clear contractor access, safeguarding awareness, plant-room visibility, and practical instructions around occupied spaces.
- Scanned-site solution
- The scan records entrances, routes, service areas, restricted zones, and work locations so planned visits can be briefed around the school day.
- Practical outcome
- Site managers can reduce disruption by giving contractors and internal teams a clearer pre-visit view of where they need to go.
Warehouses
- Problem
- Large sheds, loading areas, sprinkler rooms, racking zones, and plant areas are hard to describe with written directions alone.
- Scanned-site solution
- Tagged 3D records mark bays, doors, assets, service yards, fire points, restricted areas, and routes across the operational layout.
- Practical outcome
- Maintenance teams, auditors, suppliers, and shift managers can locate the correct area faster and prepare visits with more confidence.
Utilities
- Problem
- Remote assets, pump stations, chambers, treatment works, and service yards often have limited site familiarity across rotating teams.
- Scanned-site solution
- Astagio tags pumps, valves, panels, chambers, isolation points, access restrictions, hazards, and approach routes in the scan.
- Practical outcome
- Call-out teams can understand the site before travelling and carry forward operational knowledge across repeated visits.
SCAN PATH · PRIORITY ASSETS
FIELD CAPTURE READY
3D site capture
Capture the site once, brief teams repeatedly.
Accurate 3D scanning records routes, rooms, access points, plant areas, and spatial relationships so teams can review the site before they travel.
15%downtime reduction benchmark
View digital twin service McKinsey reports that digitally enabled maintenance can reduce machine downtime by up to 15% and maintenance costs by 18% to 25%. These are external benchmarks, not Astagio guarantees.
Digital twin layers
Make the scanned site record useful for work.
Each layer adds practical information to the walkthrough, turning site imagery into guidance for maintenance, inspection, contractor briefing, and handover.
Access notes
Explain how to reach each asset, which doors, hatches, keys, ladders, permits, or safe routes are required, and where teams should enter the work area.
Asset IDs
Assign unique tags to physical features so every asset can be referenced consistently across inspections, maintenance, training, and contractor handover.
Site context
Preserve context around the asset, including nearby hazards, clearances, isolation points, signage, and environmental constraints.
Work preparation
Reduce ambiguity by linking the job to the exact location, route, and site constraints.
Asset tag examples
Unique references for the features people need to find.
Asset tags can explain physical features directly inside the tour, from access-critical roof hatches to MEP assets and route markers.
65%digital twin adopters reducing cost
Read the tagging taxonomy guide Process Excellence Network reports that 65% of organisations using digital twin technology have reduced downtime and operating cost, showing why site records need to support operations, not just visual presentation.
AT-DOOR-014Roof hatch accessAccess critical
AT-MEP-209Pump isolation valveTagged asset
AT-FIRE-033Fire panel routeRoute mapped
AT-SAFE-118Restricted riserPermit note
Digital twin extension layer
Practical features for operational site records.
Extension layers add interaction where it helps the work: tags, clickable zones, routes, floor plans, pop-ups, media, forms, SOP prompts, and guided briefings tied to the scanned site.
Digital Twin Studio
Tags and tour content
Clickable polygons
Experience Creator
80%connected-worker productivity benchmark
Explore digital twin extensions A public connected-worker benchmark reports an 80% productivity increase with connected-worker solutions. Astagio uses this as context for structured briefings and location-based notes, not as a guaranteed result.
Onsite work teams
Give every visit a clearer starting point.
The experience is built for people doing the work: maintenance teams, FM providers, contractors, inspectors, project managers, and client-side operations teams.
01
Give remote teams a practical understanding of the site before travel.
02
Turn scanned site reality into searchable, accurate 3D operational twin records.
03
Explain access, constraints, and dependencies at the point of need.
04
Support maintenance, inspection, handover, training, and guided route planning.
70%frontline workers favour digital tools
Read onsite team workflow guide The same source states that 70% of frontline workers feel more productive with digital tools. This supports clear route notes, asset context, and task instructions before work begins.
TEAM BRIEFING
FIELD READY · VISUAL HANDOVER
Site context for daily decisions
Facilities teams need fewer blind visits, fewer repeated explanations, and less uncertainty on the day.
Astagio is built around the questions that consume site-management time. Where is the asset? Which entrance should the contractor use? Is there a step-free route? What changed during handover? Which door, riser, valve, roof hatch, or plant room is relevant?
Accessibility routesShow arrival paths, lift choices, step-free access and destination routes before the visit.Construction handoverExplain work zones, defects, MEP areas, restricted routes and practical project context.Connected workersBuild guided inductions, contractor briefings, SOP prompts and repeatable site knowledge.Health, safety and fire awarenessHighlight hazards, fire-safety points, restricted areas and briefing zones before people attend site.Digital twin extensionsUse tags, clickable zones, floor plans, pathfinding, pop-ups, media and guided experiences.
Discovery scan pathway
Start with a small pilot site review before committing to a wider rollout.
A first-site review gives facilities, estates, and contractor teams a practical way to test the tag structure, route notes, access constraints, and digital twin extensions on a priority area before scaling the approach.
01Choose the priority space and team outcome.
02Confirm access, assets, route notes, and briefing needs.
03Request a pilot review so Astagio can propose the first practical scan.
Start with one priority site
Turn your next 3D site scan into a tagged operational record.
Start with one site capture, then use the tagged record to organise asset identity, route planning, safety notes, handover context, and repeatable onsite briefings.